From a69b576048b7600aee17a7d82781264151258ff6 Mon Sep 17 00:00:00 2001
From: Sascha Giger <giger@phys.ethz.ch>
Date: Tue, 4 Mar 2025 12:47:31 +0100
Subject: [PATCH] meetingroom reservation instructions adapted
---
calendar/meetingroomres.markdown | 54 +++++++++++++++-----------------
1 file changed, 26 insertions(+), 28 deletions(-)
diff --git a/calendar/meetingroomres.markdown b/calendar/meetingroomres.markdown
index 0df8f30e..7eb8b969 100644
--- a/calendar/meetingroomres.markdown
+++ b/calendar/meetingroomres.markdown
@@ -4,12 +4,12 @@ D-PHYS meeting room reservation
D-PHYS manages the reservations of four meeting rooms listed below.
-| Room | Web calendar view (public) | Web calendar view (ETH login) | Subscribe to feed (public ICS) | Email to invite |
-|------------|----------------------------------------------------------------------------------------------------------------------------------------------------------------|--------------------------------------------------------------|--------------------------------------------------------------------------------------------------------------------------------------------------------------------|-------------------|
-| HIT E 41.1 | [View](https://outlook.office365.com/owa/calendar/eabb3cac20134ede8ba580d670573cd8@ethz.ch/f7a0681ce2504095a9b1fabed301b35f16253867706019105296/calendar.html) | [View](https://outlook.office.com/calendar/hite411@ethz.ch/) | [Subscribe](https://outlook.office365.com/owa/calendar/eabb3cac20134ede8ba580d670573cd8@ethz.ch/f7a0681ce2504095a9b1fabed301b35f16253867706019105296/calendar.ics) | `hite411@ethz.ch` |
-| HIT G 31.1 | [View](https://outlook.office365.com/owa/calendar/b6facb6be03547aa90364ecb4bc9c2a1@ethz.ch/36d80a0dedfd4bbd9f54bb86213fe5119700495526484548606/calendar.html) | [View](https://outlook.office.com/calendar/hitg311@ethz.ch/) | [Subscribe](https://outlook.office365.com/owa/calendar/b6facb6be03547aa90364ecb4bc9c2a1@ethz.ch/36d80a0dedfd4bbd9f54bb86213fe5119700495526484548606/calendar.ics) | `hitg311@ethz.ch` |
-| HPF G 6 | [View](https://outlook.office365.com/owa/calendar/eff5ef25f9d244598643c58d5b0ce5a2@ethz.ch/a07cfabe2b54496f96071ff74d10829515855769092302443142/calendar.html) | [View](https://outlook.office.com/calendar/hpfg6@ethz.ch/) | [Subscribe](https://outlook.office365.com/owa/calendar/eff5ef25f9d244598643c58d5b0ce5a2@ethz.ch/a07cfabe2b54496f96071ff74d10829515855769092302443142/calendar.ics) | `hpfg6@ethz.ch` |
-| HPT H 4.2 | [View](https://outlook.office365.com/owa/calendar/f3af37d4603d4305a50997b47d7b6faf@ethz.ch/74fe7467129a4ceeb9130085913c726a928125480758052941/calendar.html) | [View](https://outlook.office.com/calendar/hpth42@ethz.ch/) | [Subscribe](https://outlook.office365.com/owa/calendar/f3af37d4603d4305a50997b47d7b6faf@ethz.ch/74fe7467129a4ceeb9130085913c726a928125480758052941/calendar.ics) | `hpth42@ethz.ch` |
+| Room | Web calendar view (public) | Email to invite |
+|------------|----------------------------------------------------------------------------------------------------------------------------------------------------------------|-------------------|
+| HIT E 41.1 | [View](https://outlook.office365.com/owa/calendar/eabb3cac20134ede8ba580d670573cd8@ethz.ch/f7a0681ce2504095a9b1fabed301b35f16253867706019105296/calendar.html) | `hite411@ethz.ch` |
+| HIT G 31.1 | [View](https://outlook.office365.com/owa/calendar/b6facb6be03547aa90364ecb4bc9c2a1@ethz.ch/36d80a0dedfd4bbd9f54bb86213fe5119700495526484548606/calendar.html) | `hitg311@ethz.ch` |
+| HPF G 6 | [View](https://outlook.office365.com/owa/calendar/eff5ef25f9d244598643c58d5b0ce5a2@ethz.ch/a07cfabe2b54496f96071ff74d10829515855769092302443142/calendar.html) | `hpfg6@ethz.ch` |
+| HPT H 4.2 | [View](https://outlook.office365.com/owa/calendar/f3af37d4603d4305a50997b47d7b6faf@ethz.ch/74fe7467129a4ceeb9130085913c726a928125480758052941/calendar.html) | `hpth42@ethz.ch` |
Additional rooms can be booked via the [ETH Room Request](https://www.lehrbetrieb.ethz.ch/raumanfrage/login.view?lang=en) site.
@@ -26,32 +26,30 @@ Additional rooms can be booked via the [ETH Room Request](https://www.lehrbetrie
Request a new reservation
-------------------------
-To submit a room reservation request, an **Outlook calendar invite** (not a normal email) has to be sent to the respective room. This is typically done by creating a new event and inviting the room's email address as attendee.
+To submit a room reservation request, an **Calendar invite** (not a normal email) has to be sent to the respective room. This is typically done by creating a new event and inviting the room's email address as attendee.
### Request from the browser
-* Open the "Web calendar view (ETH Login)" link of the room to book.
- - In the Outlook login form, enter your `username@ethz.ch` and press `Next`.
- - When redirected to the ETH login form, enter your ETH credentials.
-* Choose an available slot and add a new event.
- - For instance with the `New event -> event` button in the top-left corner.
-* In the `New event` window
- - As title, enter the name of the event, followed in parentheses by the name of the organizer or research group.
- - Add the room's email address in the `Invite attendees` box
- - Click on `Save` to submit your booking request.
-* Your room reservation will be marked as "tentative" and appear shaded until approved by one of the room's scheduling managers.
- - You will receive an email notification confirming (or declining) your request generally within one working day or less.
-
+* Open the 'Web Calendar View (Public)' link for the room you want to book.
+ - See if your preferred time slot is available.
+* Open your [ETH Mail] (https://outlook.office.com/mail/)
+ - Enter your `username@ethz.ch` in the login form and press `Next`.
+ - When you are redirected to the ETH login form, enter your ETH credentials.
+ - Go to the calendar and create the desired event and add it with the `New event -> Event` button in the top left corner.
+* In the 'New event' window
+ - Enter the name of the event as the title, followed by the name of the organiser or research group in brackets.
+ - In the 'Invite participants' box, add the email address for the room.
+ - Click 'Save' to submit your booking request.
+* Your room reservation will be marked 'tentative' and will appear shaded until it has been approved by one of the room planners.
+ - You will receive an email notification confirming (or rejecting) your request, usually within one business day or less.
### Request from a desktop app
-If you have your personal ETH Exchange calendar configured on your desktop, for example inside Outlook or Apple Calendar, you can request room reservations from there as well.
-
-* Open the "Web calendar view (public)" link of the room to book.
- - Choose an available time slot.
-* In your desktop calendar app, add a new event
- - As title, enter the name of the event, followed in parentheses by the name of the organizer or research group.
- - Add the room's email address in the `Invite attendees` box
+* Open the 'Web Calendar View (Public)' link for the room you want to book.
+ - See if your preferred time slot is available.
+* Add a new event in your desktop calendar application.
+ - Enter the name of the event as the title, followed in parentheses by the name of the organiser or research group.
+ - In the 'Invite attendees' field, add the email address for the room.
- Save the event to send your request.
-* Your room reservation will be marked as "tentative" and appear shaded until approved by one of the room's scheduling managers.
- - You will receive an email notification confirming (or declining) your request generally within one working day or less.
+* Your room reservation will be marked as 'tentative' and will appear shaded until it has been approved by one of the room planners.
+ - You will receive an email notification confirming (or rejecting) your request, usually within one business day or less.
--
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